Postdoc Childcare Resources

In our 2022 contract negotiations and strike, Postdocs fought for and won childcare reimbursements! Postdocs at the University of California are eligible to receive childcare reimbursements of up to $2500 per calendar year (January 1 – December 31) for dependents.

How to Apply:

1. Gather your receipts and/or an invoice from your childcare provider.
2. Click here to download the Postdoc Childcare Reimbursement Form (UBEN 255), which is required by most campuses.
3. Submit your completed form and receipts to the appropriate office for your campus. Find your campus’s instructions below. Your reimbursement shall be processed no later than 30 calendar days from the date you submit your for reimbursement. If it is not, please email uaw5810@uaw5810.org.

Reimbursement Periods:

Dates Expenses Incurred	Submission Deadline Date
January 1 – March 31	Submit no later than April 30
April 1 – June 30	Submit no later than July 31
July 1 – September 30	Submit no later than October 31
October 1 – December 31	Submit no later than January 31

Postdoc Childcare Reimbursement Instructions by Campus

Campus	Submission Process for Postdoc Childcare Reimbursement Program
LBNL	Postdocs can submit receipts for reimbursement by filling out the UBEN 255 form and submit using this form.
UC Berkeley	Submit the completed UBEN 255 Form along with supporting receipts/ documentation to UCB HR’s Service Hub system at https://berkeley.service-now.com/HRServiceHub for non-ERSO regions and for the ERSO region to ERSO HR at ersohrops@erso.berkeley.edu. The ERSO regions are as follows: College of Engineering, College of Environmental Design, Computing, Data Science & Society, Mathematical & Physical Sciences Division. A copy of the UBEN 255 Form should also be submitted to your hiring department personnel office.
UC Davis	Submit the completed UBEN 255 form and receipts/documentation to UC Davis – Graduate Studies, Academic Personnel Team at gsacadpers@ucdavis.edu.
UC Irvine	Submit the UBEN 255 form along with the childcare receipts to your hiring department.
UC Los Angeles	Submit the UBEN 255 form along with the childcare receipts to your hiring department.
UC Merced	Submit the UBEN 255 form along with the childcare receipts to academicpersonnel@ucmerced.edu.
UC Riverside	Submit the UBEN 255 form along with the childcare receipts to your hiring department.
UC San Francisco	Submitting receipts will be through the MyExpense system, more information is here.
UC San Diego	Submit the UBEN 255 form plus required receipts/documentation to OPSA@ucsd.edu. In the e-mail Subject Line, enter Postdoc Childcare Reimbursement. In the body of the email indicate if the reimbursement request is for 1) Eligible Childcare Provider and/or 2) Professional Travel Childcare Expense Program More details can be found here.
UC Santa Barbara	Submit the UBEN 255 form along with the childcare receipts to your hiring department.
UC Santa Cruz	Complete UCSC's Postdoctoral Scholar Childcare Reimbursement interim form via Docusign. More information can be found here.